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Board Secretary Opportunity

Kia ora

Are you friendly, enthusiastic, organised, and willing to learn new skills? If you answered yes, then we want you!

We are a friendly family lead Board who supports the Thumbs Up Service and Manager to deliver a great environment for our people.

We have established governance systems and processes in place and need someone to keep us on track and ensure we continue to improve.

The time commitment of the role varies each month, but is approx 5 hours per month, a little more during AGM month. However, the following are the core requirements

  • Monthly Board meeting of 1.5 hours on the third Tuesday of the month. This is held in person at the Thumbs Up hall.
  • Preparation time for organising Board meetings, writing up minutes and other meeting related administration.
  • Monthly policy review meeting, usually the 1st Tuesday of the month. No more than hour and this meeting is held via video conference.
  • The Secretary will assist the Chair in managing the Trust email account.
  • Preparation time for organising the Annual General Meeting, writing up minutes and other meeting related administration.

A background in administration or experience in a similar role is desirable.

We will provide training in the form of organisation orientation. For those new to a role on a board, we recommend enrolling in the Governance Bytes Workshop Series delivered by LEAD, the cost of which will be covered by Thumbs Up. We also require all Board members to complete Model 1 and 2 of the Ngā Paerewa Te Tiriti eLearning training provided by the Ministry of Health.

Board Treasurer Opportunity

Kia ora

Are you friendly, enthusiastic, organised, and willing to learn new skills? If you answered yes, then we want you!

To help support our team, we are seeking someone to join our Board and take on the role of Treasurer. We have a part time accounts person and service manager who take care of the day-to-day financial processes as well as external support from a local accountancy practice. The Treasurer will use their accounting/financial experience to provide oversight and governance, approve payments and ensure we maintain robust and efficient processes for managing our finances. The Treasurer will also provide the conduit to translate the numbers into meaningful insight for the Board to consider and take action on.

The time commitment of the role varies each month, but generally it is 5 hours per month made up of the following core requirements;

  • Monthly Board meeting of 1.5 hours on the third Tuesday of the month. This is held in person at the Thumbs Up hall.
  • Preparation time to provide financial reports in advance of meetings and review all table documents.
    Monthly policy review meeting, usually the 1st Tuesday of the month. No more than hour and this meeting is held via video conference.
  • The Treasurer will need to invest time to lead and contribute to the development of our annual budget.
  • The Treasurer will need to invest time in leading the creation of our annual financial reports and subsequent audit process. Our year end date is 30 June.
  • Attendance and presentation at the Annual General Meeting.

A background in accounting/finance is desirable, and working a knowledge of Xero would be beneficial.
We will provide training by way of organisation orientation. For those new to a role on a board, we recommend enrolling in the Governance Bytes Workshop Series delivered by LEAD, the cost of which will be covered by Thumbs Up. We also require all Board members to complete Model 1 and 2 of the Ngā Paerewa Te Tiriti eLearning training provided by the Ministry of Health.

NZ Music Month Celebrations

Claire arranged for us to be part of the New Zealand Music Month celebrations by booking us a “concert” at the Lower Hutt War Memorial Library. It was so much fun and we were joined by other members of the community too. It was a real privilege to be able to share our love of New Zealand music with our local community by singing and dancing and just having a huge amount of fun! We think it is very clear from all our big smiles that we certainly enjoyed ourselves! We had lots of sessions at Thumbs Up practicing and choosing our favourite songs that we could share with everyone. We can’t wait to head out and do something similar again!

Farming Fun

We are lucky enough to be able to take a group of enthusiastic people up to Hearth Trust and learn about taking care of farm animals and what work needs to be done around a farm. We enjoy the quiet surroundings and learning new things.

From general tidying up…

To tending to the chickens…

 

To working in the gardens…

 

There is always something different needing to be done, especially through the changing seasons with the planting out, tending to and harvesting the gardens – it is always nice to see and taste the fruits of our labour as well!

Fire Safety at Thumbs Up

We were lucky enough to have Paul Carline from FENZ come in to talk to us about fire safety both in our homes and at Thumbs Up.

He talked about getting low if there was smoke and crawling on the floor. Merryn and Adam had a go at trying this with Paul and some Thumbs Up staff using a piece of material as the smoke.

Paul even arranged for a fire crew to come along with their truck as well which was a huge hit!

People enjoyed having a go at spraying the hoses – it is really hard!

Merryn asked to put on some of the firefighter’s gear which she really enjoyed.

A Real Thumbs Up Triumph – Good Will Triumph

For the last three years Claire Hewitt has been working hard with the Thumbs Up drama team to produce a larger than life Western. There was a period of delay thanks to the global pandemic that we are all still dealing/coping with, but this didn’t deter anyone from moving full speed ahead as soon as we were able to tie up the loose ends and film the final scenes.

We were able to host 2 film premieres to showcase our hard work.

The first was an amazing hoedown up at Hearth Trust in Drummond Cres. They had the perfect setting with their barn for a real Western feel, and it had been one of the locations used for our film. This premiere was for the Thumbs Up crew. It was the first time that the actors had seen the culmination of their hard work, and it was a much anticipated event. You can see the highlights of the event here and see the experiences of the participants.

https://www.creativespark.nz/news/2021/6/30/hoedown-at-hearth-trust-film-release-party

Our second event was a Gala Presentation hosted at the Thumbs Up hall. This was a very exciting event and we were so happy to see everybody come along and show off their hard work and talents to their friends and family as well as our extended community.  You can see highlights and photos of the event here.

https://www.creativespark.nz/news/2021/6/30/film-premiere-good-will-triumph-23rd-july

 

Tele-Communication in Action!

“Telepractice is a thing in my profession – but I can’t believe that I never considered incorporating it into my own work before the Covid Rāhui. Sure, we occasionally would video chat with our international volunteer Julian and with a few of our siblings, but never like this.

Yet it has been so fun, effective and empowering.

The technology evened the playing field – gestures, sign and writing were now as powerful as talking. For example, Phillip signed “b” to tell me to ask Brian a question. Jessica’s thumbs up signs and facial expressions were so easy for everyone to see. Abi and Melissa have nearly mastered sharing their screen to write down words when we don’t quite catch what they said. I must say that the Thumbs Up adults learned Zoom etiquette faster than most of the adults in my life!

Staff noticed that they were slowing down and leaving longer pauses. It was easier to find space for the adults to join the conversation. There was also the option to be joyous and loud while using the mute button to help others who are sensitive to loud noises (but still while seeing our joy on our faces. I loved the laughter, the independence and the connection.

I also liked that while the rest of the world was complaining about “Zoom fatigue” (for some it was their first experience with effort that communication requires for many of us), the adults were thriving, contributing and even hosting!

Here are some comments from some of the Thumbs Up adults about Zoom sessions:

  • Brian said that he loved getting to stay connected with everyone
  • “Loved seeing everyone’s faces”
  • Melissa loved hosting
  • Abi wants to keep learning how to use technology

The skills that we have been using will serve us well in the future – for staying connected with people we love, for learning and for volunteering and work opportunities. I can see these skills letting the adults attend virtual doctor’s appointments and “check out” new places before visiting to make sure they are accessible or simply “not scary”. I can imagine an evening ‘night’ class that people can Zoom in to learn sign language or other topics.

I am so proud of the adults, staff and the entire team. Huge clap for all the families who bravely ventured into new tech support roles when we were all still in our bubbles.”

-Shannon Hennig

Melissa hosting a Zoom session and her reflection afterwards

Upskilling During Covid19

With the state of the world at the moment in the midst of the current pandemic, we thought that it was important to try and focus on some positives. Thumbs Up has had to be run a bit different, as all of our support has had to have been from a distance. This has meant that there has been a lot of thinking outside the box about ways that we can still support and be supported. We have all learnt so much.

Staff have learnt things about their fellow staff members and discovered new skills that nobody knew they had (these will all be put in to play more once we are back and working from the Thumbs Up hall!). It has been very interesting to say the least.

One of the biggest challenges we have had is learning to use different technology and different forms of communication. Obviously we had to think about ways that we can stay connected, giving support and encouraging friendships, all from the comforts of our own homes. This was a huge learning curve for everybody.

  • We have been making lots of videos and putting them up on our private Vimeo site. People are able to check in every couple of days, and there will always be new content. We would like to especially thank Shannon for continually uploading new content to the site whenever it is sent to her.
  • We all learnt how to use Zoom so that we could continue to see everybody’s smiling faces and so that we can continue to run some of the sessions that we would normally be running from Thumbs Up. We are continuing to have our music sessions, drama sessions and even communication sessions via this app. We have even been able to have some fun new activities such as a Mad Hatters Tea Party, quizzes, coffee and chat sessions where we can all just chat and hang out together, just to name a few. It has been great to see more and more people being able to  join in these sessions as time has gone on (and Shannon has helped families learn to use the app). It is wonderful to see that everyone is healthy and happy in their bubbles.
  • Games and activities have been posted out to people that would enjoy them -who doesn’t like receiving mail (if it’s not bills).
  • Emails have been sent out encouraging active communication, so lots of questions that need to be answered, and telling people what we are all up to

We feel like we are all still learning, but we are definitely getting better at Zoom, and the sessions are all running a lot smoother than they were at the beginning. We know that it’s not quite the same as being together every day, but we are very happy that we are still able to provide support in a meaningful way for everybody.

Learning New Skills

Shannon Hennig has been working with us and teaching us sign language (NZSL) to help us communicate for quite a while. Last year one of our staff members was selected to play for New Zealand in the Men’s Roller Derby World Cup in St Louis this year (which unfortunately has had to be postponed until 2021 given the current pandemic). For this, the team do the National Anthem and the Haka -in skates!. This year the team has decided to do our National Anthem in all 3 of New Zealand’s official languages – English, Te Reo and NZSL. Seeing as Meaty is learning to do it in NZSL, she thought that it was a perfect learning opportunity for us all at Thumbs Up. It has become part of our morning routine to sing and sign the National Anthem every day. We are all at various stages in our learning, but we are having lots of fun, and it is always great to learn new things. If you would like to see what the anthem looks like with NZSL added, or would like to learn it yourself, check out this link as this is the one we are following each day National Anthem with NZSL

Thumbs Up Visits Nga Manu

In December we made our annual trip up to Waikanae to visit the glorious Nga Manu Wildlife Reserve. We had lovely weather and got to see so many amazing animals. Some of us were lucky enough to be in the Kiwi House at the right time to see Awhina the female kiwi being fed, which meant that we got to see her!

As always, the highlight of the trip was definitely the feeding of the eels, and some people were brave enough to touch the eel as it was brought around the group.

Hopefully we get good weather in December for this year’s trip.